VCCA Convention Itinerary
September 24–26, 2025
Hosted in Hard Rock Live (unless otherwise specified)
Wednesday, September 24, 2025
- 9:00 AM – Registration Begins
- 11:00 AM – Opening of Exhibit Area
- 11:30 AM – 12:45 PM
- Clerks Only: Roundtable Discussion (Lunch Provided, Sponsored by Tyler Technologies, Inc.)
- Deputy Clerk Networking (Food Available for Purchase, Hard Rock Café)
- 1:00 PM – Opening Session
- Call to Order: Kelly Flannagan, President (City of Bristol)
- Invocation: John Graham, Clerk (Smyth County)
- Pledge of Allegiance: Rick Francis, First VP (Southampton County)
- Welcome: Randall C. Eads, Bristol City Manager
- 1:15 PM – 1:45 PM – Committee Reports
- Introduction of Committee Chairs: Kelly Flannagan
- Treasurer Report: Staci Falls
- IT Advisory Committee: Barrett Chappell
- CDP Report: Teresa Dobbins
- Nomination Committee: Teresa Dobbins
- Resolutions Committee: Chaz Haywood
- Public Relations Committee: Gary Clemens
- 1:45 PM – 2:30 PM – Vendor Activity & Break
- 2:30 PM – 3:00 PM – Recognition of Sponsors and Vendors (Kelly Flannagan)
- 3:00 PM – 4:00 PM – COOP Plans (Mark Cody, Madison County, NC Clerk; John Robinson, Yancey County, NC Clerk)
- 4:00 PM – 4:15 PM – Door Prizes/Announcements (Tommy Moore)
- 7:00 PM – 10:00 PM – Wild, Wild West Corral (Wear Western Attire!)
- Rodeo Games (7:00 PM – 10:00 PM, Sponsored by Courthouse Computer System)
- Buffet Dinner (7:00 PM – 8:30 PM, Sponsored by Courthouse Computer Systems)
- Carson Peters and Iron Mountain Performance (7:30 PM – 9:00 PM, Sponsored by ezJURY™)
- Southwest Saloon Commemorative Pictures (7:00 PM – 10:00 PM, Sponsored by Tyler Technologies, Inc.)
- Wild, Wild West Round of Drinks (Sponsored by Kofile Technologies)
- 9:00 PM – 10:30 PM – Dessert Reception (Sponsored by Omnigo Software)
- 10:00 PM – 12:30 AM – Hospitality Suite Open (Studio 621, Sponsored by Tyler Technologies, Inc.)
Thursday, September 25, 2025
- 7:30 AM – 9:00 AM – Breakfast Buffet (Sponsored by ezJURY™)
- 8:00 AM – 12:00 PM – Registration
- 8:30 AM – 9:00 AM – Opening of Exhibit Area & Vendor Activity
- 9:00 AM – 9:45 AM – Sealing Legislation (Kristen Howard, Director; Colin Drabert, Deputy Director, VA State Crime Commission)
- 9:45 AM – 10:00 AM – Break
- 10:00 AM – 10:45 AM – Auditor of Public Accounts (Randall Johnson, APA Audit Supervisor; Daniel Stanley, APA Senior Auditor)
- 10:45 AM – 11:30 AM – Vendor Activity & Break
- 11:30 AM – 12:00 PM – VLTA (Becky Taylor, VLTA President)
- 12:00 PM – 12:30 PM – Virginia Department of Health Professions (Martha Miller, AAS, LPN)
- 12:30 PM – 1:00 PM – Door/Vendor Prizes
- Afternoon – Free Time (Consider visiting Birthplace of Country Music Museum)
- 6:00 PM – 7:00 PM – President’s Reception
- 7:00 PM – 8:00 PM – Annual Banquet & Installation of Officers (Sponsored by Logan Systems, Inc.)
- 7:00 PM – 10:00 PM – Commemorative Pictures (Sponsored by YONDR)
- 8:00 PM – 10:00 PM – Line Dancing with Carla Griffith
- 10:30 PM – 12:30 AM – Hospitality Suite Open (The Rhythm Room, Sponsored by US Imaging, Inc.)
Friday, September 26, 2025
- 7:30 AM – 9:00 AM – Breakfast Buffet (Sponsored by Omnigo Software)
- 9:00 AM – Closing Session
- Call to Order: Rick Francis, President
- Career Development Certificates (Career Development Committee)
- Unfinished Business / New Business
- Wild, Wild West Corral Raffle Prize Drawings & Adjournment (Must be present to win)
Notes:
- All events are in the Hard Rock Live area unless otherwise specified.
- Dress in Western attire for the Wild, Wild West Corral on Wednesday evening.
- Free afternoon on Thursday to explore, such as visiting the Birthplace of Country Music Museum.